Ballaugh Heritage Trust

Treisht Eiraght Valley Ny Loghey

The Trust’s Constitution

The current Constitution of the Ballaugh Heritage Trust is shown below:

  2. The aims of the Trust are: to promote and assist in promoting the preservation, development and conservation of the buildings and amenities in the Parish of Ballaugh and its History.
  3. This Constitution shall be ratified at the first Public Meeting and the establishment of the Trust be confirmed.
  4. Any amendment to the Constitution may be proposed at an Annual, Extraordinary or Special General Meeting, provided that proper notice is given of such a resolution, as set out in paragraph 34.
  5. The Constitution can be amended only after a two-thirds majority vote of those present in favour of the proposed amendment.
  6. Membership of the Trust shall be open to persons on payment of an annual subscription. Life Membership shall be available to those who choose to pay the appropriate fee. The amounts of both these subscriptions shall be fixed at Annual General Meetings.
  7. Membership may be individual or corporate.
  8. Members shall have the right to attend and vote at an Annual General Meeting and at any Special or Extraordinary General Meeting.
  9. Members whose subscriptions are more than three months in arrears shall be deemed to have resigned.
  10. The Trust Committee shall consist of twelve persons being: (a) ex-officio, the MHK for Michael; (b) eleven members of the Trust, elected at a General Meeting.
  11. Each elected Member shall serve for three years. Each of the six elected Members shall retire in rotation and shall be eligible for re­ election.
  12. These twelve persons shall be deemed to be the Trustees of all the assets of the Trust.
  13. A vacancy on the Committee, caused by the incapacity or resignation of a Committee Member can be filled by a person appointed by the Committee. Such a person shall serve until the Date when the Member whose place was filled would normally have retired from office,
  14. The duty of the Committee shall be to initiate policy and to provide for the administration, management and control of the affairs and property of the Trust.
  15. The Committee shall have the power to: (a) delegate any of its functions to sub-committees, which shall remain accountable to, and report to the Committee; (b) co-opt members who shall not have the right to vote on any Committee or Sub-Committee resolution.
  16. The Committee shall determine the rate or rates of Annual Subscriptions and Life Membership payable by Members, the rate or rates of Subscription can be ratified only at an Annual General Meeting, by a simple majority vote.
  17. The Annual Subscription shall be payable on admission to membership and shall cover the period from the date of admission to the last day of December following. Subsequently this shall be payable annually on the first day of January.
  18. The Committee shall be able to raise money from individuals or organisations by means of subscriptions, donations, legacies, loans, grant in aid or any other appropriate means.
  19. The Committee shall have the power to treat Monies raised in accordance with paragraph 18 as capital and to invest such monies in such a manner as the Committee thinks fit. The Committee shall apply the funds of the Trust exclusively to the promotion of its Aims, Objects and Functions, as set out in paragraph 2, and to defray the proper expenses of any member of staff.
  20. A Bank Account shall be opened in the name of the Trust and the Chairman, Treasurer and Secretary shall be signatories thereto.
  21. A professional auditor shall be appointed at each Annual General Meeting. The Accounts of the Trust shall be audited at least once before each Annual General Meeting These audited Accounts shall be presented by the Treasurer at each Annual General Meeting.
  22. The Committee shall meet at least once in every quarter.
  23. A quorum for a Committee shall be seven, of whom at least five shall be elected Members.
  24. Every matter shall be determined by a simple majority of votes.
  25. A Minute Book and Book of Accounts shall be kept by the Committee, and a Statement of Account of the Trust’s funds shall be prepared and filed as required by law.
  26. A Chairman shall be appointed at the first Committee Meeting in each year, the Committee electing one of their number to this office.
  27. A Chairman shall hold office initially for one year, but can be re-elected at the end of that year, for the maximum of one more year.
  28. If at any Committee Meeting, the Chairman is not present within fifteen minutes after the time set for its commencement, the Committee shall elect an acting Chairman, to conduct that Meeting.
  29. A Secretary and a Treasurer may be appointed from the Committee without remuneration, save for their out of pocket expenses, and shall be dismissible at the behest of the Committee. On the other hand, the Committee may appoint persons at a salary and under terms as they think fit.
  30. No Committee Member may hold any interest in property belonging to the Trust, other than as a trustee.
  31. Any Committee Member likely to receive payment for the supply of goods or services at a cost to the Trust must declare an interest at an appropriate time and shall be barred from debate and voting on the relevant subject.
  32. The Committee shall hold an Annual General Meeting no later than the 31st day of March when at least twenty-one days notice is given in writing to Trust Members. This notice shall include the names of the retiring Committee Members.
  33. An Annual Report and Accounts shall be presented at this Meeting for ratification by Members, who can question any item so presented.
  34. Notice of Motion must be given to the Secretary not less than fourteen days prior to this meeting.
  35. Upon notice by the Committee or written representation by at least ten Trust Members, an Extraordinary or Special General Meeting of the Trust may be called, with at least fourteen days’ clear notice given in writing to Trust Members.
  36. A quorum for the above General Meetings shall be two thirds of the Membership of the Trust. If there should not be a quorum, a General Meeting shall be adjourned to a date decided by the Committee. This shall be not less than seven and no more than fourteen days after the original date. The number attending the re-arranged General Meeting shall be deemed to form a quorum.
  37. The Trust may be dissolved at any time by a resolution passed by a three-quarters’ majority of those present and voting at an Annual, Extraordinary or Special Meeting of which at least twenty-one days’ clear Notice of the proposed Dissolution (notwithstanding paragraph 35), shall have been given in writing to Trust Members.
  38. Upon dissolution, the assets of the Trust shall be applied, after ratification of all debts and liabilities, to charitable purposes in accordance with a scheme made under the Charities Registration Act 1989, or any subsequent amending or repealing enactment.
  39. No distribution of assets shall be made to Trustees, Trust Members or Employees of the Trust.

Categorised as: Admiinistration